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Rural Estate Administrator – Ref: 11811KM, South Devon Based - £30K Basic Plus many Benefits!

Job Title: Rural Estate Administrator – Ref: 11811KM, South Devon Based - £30K Basic Plus many Benefits!
Contract Type: Permanent
Location: South Devon
Salary: £30K basic + many benefits
Start Date: ASAP
Reference: 11811KM
Contact Name: Kate Moxon
Contact Email:
Job Published: August 10, 2016 16:09

Job Description


The Vacancy:
The Group is looking to appoint a Rural Administrator based at the Rural Estate Office in Southern Dorset. The role will report to the Rural Estate Manager and provide administrative support to the Rural Estate office.

Key Responsibilities of the Rural Estate Administrator:

  • Preparing formal documentation and managing associated admin for:
  • Residential property lets
  • Grazing licences
  • Garden licenses
  • Shooting agreements
  • Answer and screen incoming calls and where necessary take messages
  • Deal with contractor and tenant enquiries and where appropriate pass on to residential lettings as appropriate
  • Liaising with external letting agents
  • Performing credit checks and other statutory checks as required
  • Ensuring compliance with statutory regulations such as the tenant deposit scheme (TDP)
  • Maintaining the rent roll, issuing rent demands and liaising with finance department to ensure tenant accounts are up to date
  • Supporting the budgeting, planning and forecasting process in relation to the estate
  • Ensuring all information held is accurate and updated on Qube and is compliant with the company’s / data protection procedures
  • Ensure all mail incoming and outgoing is processed
  • Deal with clients over the telephone and in writing and build up effective relationships with them
  • Undertaking mapping utilising the PEAR system
  • Maintain an effective filing system for the office
  • Maintain and update an effective archiving system
  • Scan and file documents onto the computer system

The successful candidate will require the following relevant skills and attributes:




Excellent communication skills both over the telephone and in writing



Ability to build effective working relationships and deal with people at all levels



Good organisational skills and ability to prioritise workload



IAGSA qualified or experienced Legal Secretary



Previous experience in Lettings Administration



Calm and resilient when under pressure



Working knowledge of Microsoft Word, Excel and Outlook to an intermediate level



Financial understanding and highly numerate



Strong attention to detail



Self-motivated with the ability to work without close supervision



Employment Package:


Hours of work

Monday to Friday 9.00am to 5.30pm with 30 minutes for lunch each day.


£XXXXpa and to be reviewed annually from 1 April each year.


You will be auto-enrolled onto the Company Pension Scheme. Contribution rates are: X% Employer / X% Employee

You will automatically be entered in to a Death in Service scheme.

Company Sick Pay Policy

You are entitled to Statutory Sick Pay


22 days per year plus public holidays rising 1 day per years’ service to 25 days. 

Period of Notice

One month in year one, two months thereafter.

Probation Period

There will be an initial probation period of six months.

Confidentiality Agreement

Standard clause to be included in Contract of Employment.


Please contact for further information 07854 255526